Email is one of the most important tools that we use in our personal and professional lives. It’s essential for communication, marketing, and productivity purposes.
However, email can also be a huge time-sink if you’re not careful. We’ll show you how to add your email address to the Safe Sender list in Outlook.
It helps you receive all of your emails without worrying they could get lost in your inbox or spam folder. Follow these five easy steps to add an email to a Safe Sender list on Outlook:
How To Add Email To Safe Sender List On Outlook?
1. Open Outlook and hit the settings button, fourth from right on the top navigation menu.
2. Hit the ‘open all settings’ link at the bottom of the pop-up that appears.
3. Once the settings pop up, select ‘Junk Files’ to open up more options.
4. Hit the Add button under the Safe Senders tab.
5. Input the email you want, and hit save.
How Outlook Saves You From Information Overload?
The average working American is the ultimate target for all corporate and marketing emails, receiving an average of 121 emails. You’re likely to reply to about 41 emails out of the bulk inbox emails. At the institution or business level, these numbers spike exponentially.
Why is Outlook important, and how can you use the Safe Senders list to manage your time and productivity?
When you add an email to the Safe Sender list in Outlook, you’re telling Outlook that all emails from that sender are safe and should be delivered to your inbox. It can help you avoid time-consuming tasks like sorting through a cluttered inbox or deleting spam emails.
Additionally, adding an email to your safe sender list can also help you manage your productivity. If you know that all emails from a certain sender are important, you can set up a rule in Outlook to automatically move those emails to a specific folder or mark them as a high priority.
We’ll cover more about setting Outlook rules, but let’s first focus on the Safe Sender list.
Also Read: How To Send Emails To Multiple Recipients Without Them Knowing?
Why Do Some Incoming Emails Go To The Spam Folder?
Gmail tries to help you out, and you can even let it partition all your incoming emails into updates, social media, primary email, and promotions. But sometimes, things go a little haywire, and an email from your boss goes into the promotions tab.
It can be frustrating when that happens, especially if you’re expecting an important email. There are a few reasons why this might happen.
The first reason is that the sender’s email address is not in your Contacts. When you add someone to your Contacts, Gmail is more likely to deliver their messages to your inbox.
The second reason is that the email you’re expecting went to a different email address than the one you’re checking. This scenario often occurs with work email accounts.
The third reason is that the message contains an attachment or image that Gmail thinks might be spam. Gmail filters out messages with certain types of attachments like .exe files to help keep your inbox clean.
Diligent email providers also filter out content featuring too many sales links and promotional content.
The fourth reason is that the message is from a new sender. Gmail is more likely to mark messages as spam if they come from someone you don’t know.
Check your spam folder if you’re expecting an email, but it’s not showing up in your inbox. Gmail automatically filters some messages into the spam folder if they look like spam. You can also mark emails as not spam if they’ve been incorrectly filtered.
If you’re still not receiving the email you’re expecting, contact the sender and ask them to resend the message. They’re more likely to tell you why the message wasn’t delivered.
Outlook’s Safe Sender list goes further in solving this problem. All emails from senders in your safe list get delivered to your inbox, and you won’t get behind the information schedule.
Alias White List, the Safe Sender list sets aside the important contacts from those that steal your valuable attention. This feature is available on desktop, mobile, and web apps.
Also Read: Best Business Introduction Sample Emails & Tips
Setting Outlook Rules and Folders
Outlook helps you to stay organized and establish some order in your inbox by allowing you to set rules and create folders. Rules can range from simple tasks such as moving an email from a certain person into a folder to more complex ones like:
- Flagging an email for follow-up
- Sending a text message notification when you receive an email from your boss
- Deferring delivery of low-priority messages outside of work hours
To create a rule in Outlook
1. Open Outlook, and hit the settings button, fourth from right on the top navigation menu.
2. Hit the ‘open all settings’ link at the bottom of the pop-up that appears.
3. Open the Rules and Alerts dialog box from either Mail or People.
4. Name your rule and select the conditions.
5. Add an action, such as moving to, delete, or forward.
If you’d like to set rules that move some emails to folders, you’d have to create those folders in advance.
The rules you can set on Outlook are wide-ranging, and you can make them as simple or complex as you like.
One essential rule for almost everyone is the one that archives your emails after a certain period. This rule will ensure your inbox doesn’t get cluttered with old emails, making it easier to find recent conversations.
Also Read: Best Email Signature Examples With Tips
Outlook Folders
Folders are a great way to organize your emails, and you can create as many or as few as you like. It’s also possible to drag and drop emails into folders or create rules that automatically move emails into specific folders.
Creating folders is a great way to keep your inbox organized, and it can help you find old emails faster. You can even create subfolders if you have a lot of actionable emails.
Explore: How To Unsubscribe From Emails Without Unsubscribe Link?
Outlook Customize
The Outlook customization options are wide-ranging, giving you immense power to change the look and feel of your inbox. The options include:
- Delete
- Folders
- Rules
- Notifications
- Views
You can also change the way your emails are sorted and how they’re displayed.
Also Read: Best Outlook Alternatives For Windows 10
Final Thoughts
You can take control of your inbox and make it work for you by swiveling the power of the features we just discussed. The White List is your best friend and ensures emails from people you know and trust always make it into your inbox.
Set up rules and folders for emails that don’t need your immediate attention. You can then deal with them when it’s convenient for you.
And finally, take advantage of Outlook’s customization options to change how your inbox looks and feels.
These big data days can overwhelm you with information overload. Automation is the key to keeping your inbox clean and tidy, and Outlook can be an efficient asset in your quest for inbox zero.
Hey, did you know that Outlook is free to use?
