How To Add WebEx Meeting In Outlook 365?

Are you looking forward to increasing the functionality of your Outlook 365 by integrating WebEx Meeting? If yes, then you should read through this article.

WebEx is a business app that allows professionals to schedule a meeting at their own convenience. Entrepreneurs can work comfortably from home through having online meetings.

This popular business app has consistently received favorable reviews from business merchants. WebEx Meeting Center has rapidly climbed to the top of the list in the online meeting space.

Outlook 365 is one of the essential tools for organizations and individuals who want to carry out tasks such as sending and receiving email messages, tracking tasks, storing names, saving contacts, etc.

Meanwhile, adding WebEx meetings to Outlook in Microsoft Office 365 will allow you to schedule meetings directly from Outlook.

So, this article will guide you on how to add WebEx meetings in Outlook 365.

What Is WebEx Meeting?

WebEx Meeting is a product of Cisco WebEx which is used for video conferencing and collaboration. It is a great alternative to other video conferencing tools like Zoom, Google Meet, etc.

This tool allows you to schedule virtual meetings, start group chats, and share documents among members.

A lot of SMBs use WebEx Meeting to their advantage as it allows members of an organization to connect with their mobile and desktop device on the cloud.

It is only right for you to connect WebEx meetings to Outlook 365 because it makes scheduling of events on a single timeline possible which will ensure time-saving.

Benefits Of Adding WebEx Meeting To Outlook 365

Here are some of the benefits:

• You can join and host meetings from any location since it is hosted on the cloud.
• Sharing of files and data among participants is made easy.
• It facilitates instant messaging and screen sharing.
• You will have access to annotation tools.
• Unlike other Outlook alternatives, this integration allows team members to schedule meetings.

WebEx Pricing

WebEx pricing plans are categorized into 4 main levels.

• Free – $0
• Starter – $14.95 per month for a monthly subscription, or $13.50 per month for an annual subscription
• Business – $29.95 per month for monthly subscription, or $26.95 per month for annual subscription
• Enterprise – Customized plan

Note – Pricing varies from time to time. Check here to see the latest plans and features.

How To Add WebEx Meeting In Outlook 365?

Adding WebEx meetings to Outlook makes it easier for you to schedule meetings directly from your Outlook 365.

So, follow the steps below to get started;

1. Visit the official Outlook 365 website on your desktop device
2. Click on the File tab located at the top left corner of the screen.
3. Select Manage Add-ins on the windows that appear.
4. You will be redirected to a page where you will be required to log in with your email and NetID password.
5. When you log in, click on the Add button under the Cisco WebEx Meeting Scheduler.
6. Read the terms of the add-in and then click on Continue.
7. Now that you have enabled the Add-ins feature, you can go ahead to close the window. Also, close the Add-ins page.

How To Schedule WebEx Meeting In Outlook 365 For Windows?

After adding the Cisco WebEx Meeting Scheduler to Outlook 365, you should follow the steps below to schedule a meeting from Outlook 365 using the WebEx meeting.

1. Open Outlook and click on the Back at the upper left corner.
2. Select the Calendar option in the button left corner of the screen.
3. Schedule a meeting by clicking on New Meeting at the top-left corner of the screen.
4. A new meeting window will be displayed, so click on the Add WebEx Meeting option.
5. You see a welcome window. Here click on Get Started.
6. You will then be redirected to a page where you will be required to re-login with your email and NetID password.
7. Now select Continue to connect WebEx to Outlook.

What To Do If The WebEx Toolbar Fails To Appear In Outlook 365?

In case you observed that the WebEx tool is not appearing in Microsoft Outlook, here are steps to apply to resolve the issue;

Step 1: Confirm that you have the productivity tool installed on your computer.

Step 2: Check if the WebEx Add-in is activated. If not, you should activate it by following the steps below;

Step 3: Open the Microsoft Outlook and Tap on the File Tab.

Step 4: Select Options and click on the Add-ins button.

• Now if the Add-in appears under the inactive add-ins. Select COM Add-ins from the Manage Drop-down and click on Go.
• But, if you observe that the Add-in appears at the Disabled Application Add-ins menu, click on the Disabled Items menu from the Manage Drop-down and then click on Go.

Step 5: You are expected to do one of the following below;

• If you selected the COM Add-in, tick the WebEx integration box in the COM Add-in Windows and click on OK.
• If you select Disabled Items, tick the WebEx integration box and click on Enable

Step 6: Now Exit and Reopen Outlook.

How To Schedule A Personal Room Meeting In Outlook 365?

Unlike the standard WebEx meeting, a personal room meeting takes place in your room and will need your authorization for people to join.

Follow the steps below to schedule a personal room meeting;

• On the Home Toolbar, click on Schedule Meeting > Schedule Personal Room Meeting
• Tap on the To button and choose the people you want to invite to the meeting
• Include Subject and Location, then click on Send

How To Schedule A Personal Conference Or Audio-Only Meeting In Outlook 365?

• On the Home Toolbar, click on Schedule Meeting > Personal Conference or Audio-Only Meeting
• Tap on the To button and choose the people you want to invite to the meeting
• Include Subject and Location, then click on Send

How To Install WebEx Productivity Tools?

If WebEx Productivity Tools is not installed on your computer, you can download it from the WebEx site by going to:

• From the “Meeting Center” tab
• Support-> Downloads-> select: Productivity Tools

or

• From the “My WebEx” tab
• Productivity Tools Setup-> On your Desktop-> Install Productivity Tools

With WebEx integration to Outlook, you can easily schedule or start a meeting using Microsoft Outlook.

However, meeting invitees do not need to use Outlook before joining the meeting.

If the meeting is restricted to WebEx users only, the invitee only needs a WebEx account.

Conclusion

The integration of WebEx meetings with Outlook 365 is beneficial to both individuals and business owners as it makes the scheduling of meetings easier.

WebEx’s integration with Outlook allows you to schedule meetings directly from Outlook 365 without having to visit a separate interface for it.

So, you can go ahead to add a meeting in Outlook 365 by following the steps discussed above.