Every business needs collaboration tools to enable seamless operations among departments and teams.
In this way, work will be organized and coordinated in a centralized manner, giving teams a means to work collaboratively regardless of their location.
One such collaboration tool is Confluence. For more than a decade, Confluence has helped management professionals to manage their workflows through team collaboration.
It’s a versatile and highly customizable software with plenty of features, capabilities, and configuration options.
Most organizations use Confluence to keep work centralized, organized, and accessible.
But as the business grows, so do its needs. The fast-paced work environments and the changing trends and requirements are some of the things that demand more than the conventional features and functionalities that Confluence offers.
That’s why as a business, you’ll want to look the other way – for an alternative project management tool that is more suitable for your company.
But first things first.
Let’s look at some of the reasons that may compel you to look for a Confluence alternative.
Why Opt for a Confluence Alternative?
Switching from confluence to another tool is a big decision that requires careful analysis, evaluation, and thought.
Here are some of the reasons we believe cause the big switch.
You Need a Simpler, User-Friendly Option
When working with teams, you may want a simple tool that is easy to use. An intuitive tool will make work easy.
Confluence might be an excellent tool, but not everyone enjoys setting it up each day. It requires a learning curve, which many of us don’t have time for.
To utilize Confluence’s potential, the company may need to conduct training for its staff. Without hands-on experience, using Confluence can be quite a hassle.
Confluence has a free version and offers competitive pricing with its paid version. But when you need more integrations and add-ons from the paid version, you’ll have to pay more.
This is most especially when your company is growing and you need the features to keep up with the changes. You may also look for an open source Confluence alternative if you are looking to customize it to your business needs.
People with technical skills often love confluence. But your non-technical team members will always struggle to use the platform. That’s why you’ll choose to get another tool more intuitive than Confluence.
These, and more, are reason enough to make you change your mind about Confluence.
To ensure you choose wisely, we’ve provided a list of the best alternatives to Confluence for better collaboration.
17 Best Confluence Alternatives
Tettra provides a robust system you can use to organize and share information with your teams. It’s an open-source, Linux solution with efficient collaborative features.
That’s why Tettra is known as a knowledge management app while Confluence is a project management tool.
Tettra is a simple but smart tool that integrates with other solutions to give you an upscale knowledge-sharing experience.
This tool makes it easy to store data in a centralized repository and access it whenever needed. Communication, collaboration, and knowledge sharing couldn’t be better with Tettra.
Key Features of Tettra
- Securely hosted
- Open-source platform
- Lots of integration
- User-friendly editor
- Search and share information on Slack
- Internal page linking
- Markdown support
The critical features for Confluence include pages, spaces, and editor.
Tettra offers a free, forever plan for teams that are just starting out. It also has two paid plans for growing (small) and scaling (large) teams, unlike Confluence, whose cost increases as you grow. Tettra also ensures feature updates and roadmaps.
2. Wiki.js – Best Open Source Confluence Alternative
Wiki.js is an open source confluence alternative that your teams can utilize. It has an intuitive interface from where you’ll create your documentation without much effort.
With Wiki.js, you only need to install it on your platform, be it Windows, Linux, Mac OS, or any other operating system.
It’s easy to install, considering that it comes with a user guide. Once installed, your team members will customize it the way they desire and start working on their tasks.
Wiki.js runs on node.js engines, which makes it fast and responsive. It already has custom-built solutions. You have the liberty to choose your preferred solution or come up with your own.
Key Features of Wiki.js
- Open source confluence alternative
- Create a custom editor
- Track changes and manage versions
- Add language support
- Create a centralized storage space
- Use it as an asset manager
- Powerful internal search engine
- Advanced access control
- Various integrations
The difference between Confluence and Wiki.js is that Wiki is open source while Confluence is not
Nuclino is among the best Confluence alternatives on this list. You can create and share all your documents in real time, track your notices, records, and more from a centralized place. If you want, you can link your documents as wiki too.
Nuclino has a clean, clutter-free, navigable interface that offers a smooth editing experience.
Although it isn’t as feature-packed as Confluence, this tool doesn’t disappoint essential functionalities like content organization, collaborative editing, and search. To top it off, its learning curve is very short.
If you are looking for a simple, fast, and lightweight alternative to Confluence, Nuclino will give you that and more.
Its distinctive strength lies in its collaboration abilities. You and your team will easily edit your documents in real time, exchange feedback, and brainstorm your ideas without hassle.
That’s not all.
You can also use Nuclino for sprint planning, employee onboarding, employee handbooks, and more.
Key Features of Nuclino
- Seamless collaboration experience
- 25+ integrations
- No learning curve
- Uncluttered interface
- Optimized interactions
- Internal links
- List, board, and graph views
- Real-time editing and comments
- Version history
- Ordered tagging
Nuclino is free, with a pocket-friendly paid standard version. Nuclino has a short learning curve compared to Confluence.
ProofHub is a SAAS-based collaboration platform for managing remote projects and teams. It’s equipped with top-notch tools such as email servers, Dropbox, and Google Drive to enhance the collaboration experience.
Both Confluence and ProofHub support all operating systems, including Windows, Linux, and iOS. This digital project management software works perfectly well for freelancers, remote teams, and enterprises.
It brings your teams and tasks together in a single place to allow you to manage them seamlessly without wasting time. The calendar feature is always on hand to remind you of any deadlines.
Once you are done with your task, you have the online proofing feature to help you with reviewing. It’s so easy to collaborate on files and provide feedback in real time.
Key Features of ProofHub
- Sleek, user-friendly interface with built-in live chat
- Workflows and boards
- Advanced search
- Events and milestones
- To-do lists
- Mobile device compatibility
- Gantt charts
- Custom domain SSL
- Wiki pages
- Online proofing feature
- Custom reporting
In terms of pricing, ProofHub has two pricing plans. The proofing feature is what differentiates ProofHub from Confluence.
Nifty allows you and your teams to plan, coordinate, track, and deliver projects in a single tab.
Nifty combines team coordination and project management to simplify workflows for maximum efficiency. The app is ideal for small and medium organizations, while Confluence suits small, medium, and large enterprises.
With features like video calling, project discussions, team chats, file and project milestone sharing, managing projects becomes a breeze. You can add your clients to the workspace and save time on project reporting to top it off.
What makes Nifty enticing is its ability to manage multiple projects at a go. Whether large or small, any business can speed up its project processes and monitor them automatically at Nifty.
Nifty is easy to use, and the UI is fantastic. On the contrary, Confluence isn’t very user-friendly, although they have handy tutorials to turn to if you’re stuck.
Compared to Confluence, Nifty has more features. But with Nifty, you’ll have to dig deeper into your pocket.
Key Features of Nifty
- Google Docs integration
- Built-in, real-time time tracker
- Team chats and video calling
- Real-time collaboration
- Time logs view
- Project overview
- Wiki pages
- Milestone dependencies
Nifty is free for smaller teams. It also offers paid plans.
CloudTutorial focuses on sharing information without human interaction, while Confluence is purely for team collaboration on projects and tasks.
CloudTutorial is a self-service platform that enables you to create and manage documents that your team can use.
When using CloudTutorial, you get to create a knowledge base for every project from a centralized location. You can set up individual projects for each team to make things easy to organize and track.
CloudTutorial has a resourceful text editor that helps you create your documents without switching between editing tools.
You can assign multiple roles to each team member easily and see the article history from your end.
CloudTutorial combines with Trello to give users an upscale collaboration experience.
Key Features of CloudTutorial
- Multiple categories create real-time time statistics.
- Advanced AI-based search engine
- Automatic editing and proofreading from the search engine
CloudTutorial combined with Trello will give you a run for your money. Unlike Confluence, CloudTutorial comes with an artificial intelligence-based search engine.
Monday.com offers agile, flexible software for any dynamic environment. It works with every team size and has all the functionalities, including planning, managing, delivering, and customer feedback.
Right now, Monday.com is the most appreciated communication and collaboration software for teams. This includes remote workers. Great for knowledge management, Monday.com collects information in one open portal so that you and your teams agree on crucial projects and deadlines.
Key Features of Monday.com
- Multiple communication tools
- People tag and tag team facilities
- Email alerts
- Digital improvement show
- Execution board display
- Multi-employee collaboration tool
- Resources for inspiration
- Pipedrive, USB Drive, Dropbox
- Real-time reporting
- Automate repetitive tasks
- Multiple integrations
Monday.com is a paid collaboration tool with four payment plans.
While Confluence offers a place for finding, sharing, and collaborating on information, Monday.com lets people create and manage team workflows and other business processes in one system.
Hive is another powerful open-source project management tool you cannot overlook. It can help you and your teams facilitate projects faster and boost business efficiency and productivity.
Hive integrates all the features and functionalities of work using customizable project plans, tools, community networking, native addresses, file sharing, etc. Compared to Confluence, Hive has more than 1000 integrations.
Key Features of Hive
- Self-hosted integration runtime
- Massive updates
- Creation and assignment
- Gantt chart
- Drag & Drop
- Task prioritization
- Project map
- Recurring tasks projects
- Resource management
Hive offers a free version and two paid plans.
Are you searching for a solution for a self-hosted management system? Or a one-window solution for CRM solutions, project management, and communication? Look no further because Bitrix24 will give you all that and more.
Bitrix24 is an excellent collaboration tool packed with plenty of features. It offers team collaboration, social collaboration, file sharing, calendars, project management, CRM, and more.
Bitrix24 can be available on-premise or in the cloud. It is comprised of collaboration tools such as group chat, activity stream, workgroups, and calendars.
Its documentation management system allows you to share documents with all your team members or privately with specific people. It also lets you create educational resources and distribute them among your teams.
There’s also a self-hosted version of Bitrix you’re allowed to create for enhanced privacy. This is the ultimate differentiating factor between Bitrix and Confluence.
Key Features of Bitrix24
- Excellent project management tools like Time tracking, Kanban boards, task cards, and more
- Real-time support via social media, email, and chat
- Create websites and landing pages
- Document management
- Group calendars, event scheduler, personal calendars
Bitrix24 offers a free version and about four paid plans.
Kipwise is another knowledge management system that integrates with other tools like Google Drive, Slack, etc. It is an innovative platform you can use in place of Confluence. It’s easy to build your wiki and knowledge base here.
Kipwise lets you share projects via Google Docs. It comes with pre-designed templates and version history to store your records.
Key Features of Kipwise
- Edit documents in real time and share the changes with your colleagues
- Pre-built templates
- Use Google Docs to edit projects
- Rich embedding options
- Version history Google Docs for record-keeping
Kipwise offers a 14-day trial and three paid plans. Kipwise provides deeper integrations with powerful tools such as Google Drive. Confluence’s integrations, on the other hand, support only simple embed functions.
Samepage is a team collaboration platform to keep your team on the same page.
It combines multiple powerful features including screen and file sharing, real-time document management, chat, task management, video conferencing, and more.
Samepage ensures all your communication and collaborations are brought together on a single dashboard.
This eliminates the time wasted on juggling from an app to the next.
Samepage has native apps on Mac, iOS, and Android to help you stay connected while working on your projects. Its workspace is easy to use and all your team members will collaborate and get the work done without any hassle.
Key Features of Samepage
- Task view and Calendar view
- Drag and drop file sharing
- Text and video chat
- Intuitive dashboard
- Plenty of features
Samepage offers a free plan and two more paid plans. Despite both being designed to collect your team’s work, Samepage comes with workspaces with built-in communication while Confluence doesn’t.
SharePoint is a Confluence alternative that has been helping enterprises with content and document management.
As part of Microsoft Office 365, SharePoint has proven to be reliable to many. It can also be your mobile intranet.
SharePoint has been in the market for almost two decades, and many companies trust its services. You can share data, documents, files, and many other resources that will help streamline your work.
You and your team will collaborate securely across your devices without much effort.
Key Features of SharePoint
- Team portals and sites that allow for seamless collaboration
- Integration with all Microsoft applications
- Tips and advice from Microsoft experts and other users
- SharePoint offers both free and paid versions.
Compared to Confluence, SharePoint has more add-ons and advanced customizations. You can learn more about “How to Use SharePoint” in our detailed guide. This guide will provide you with step-by-step instructions to leverage SharePoint for your digital workspace needs. Click here to learn more.
Related: Best SharePoint Intranet Examples
Notion has an excellent clutter-free user interface with features you can easily drag and drop to make work easy. You don’t need a learning curve to use Notion.
This team wiki software transforms your knowledge into documents to use with your teams during project work.
It’s easy to upload your manuals, company policies, videos, and documents on the workspace and categorize them for proper organization.
The drag and drop task management dashboard enables you to track all tasks.
Create task lists, information tables, and customize your Kanban boards easily with Notion.
You’ll also schedule reminders and give feedback to your teams.
Notion integrates with other tools such as Google Drive, Google Docs, Slack, GitHub, and more.
However, you can build a robust knowledge base for your teams and clients. It’s a suitable Confluence alternative for your company.
Key Features of Notion
- Clutter-free user interface
- No learning curve
- Create task lists, information tables
- Kanban boards
- Multiple integrations with Google Drive, GitHub, and more
- Drag and drop dashboard
- Schedule reminders
Notion is more flexible with plenty of customization options, while Confluence is more rigid and focused on collaborative documentation solutions.
Wrike is an excellent tool for project management and collaboration. The platform gives you an overview of your project status on the dashboard.
You can assign tasks to your team, track their progress, view the status, deploy the necessary budgets, and go through the reports from a centralized place.
Using Wrike, your teams will be able to create documents, live-edit them, and store them all in a single place.
Features like time and budget tracking allow stakeholders to see your project’s progress.
The custom workflows feature ensures there is transparency in the workflow with constant status updates.
Wrike integrates with many apps, including JIRA, GitHub, Box, Gmail, and Zapier, to consolidate all the work in one place.
Key Features of Wrike
- Pre-made templates
- Email integration
- Calendar synchronization
- Live edits
- Time and budget tracking
- Custom workflows
The difference between Wrike and Confluence is that Wrike is a work management solution that helps streamline workflow, whereas Confluence is a tool for finding, sharing, and collaborating on the information.
Asana is a popular collaboration tool that helps managers to organize their work and team members to focus on the tasks at hand.
Asana has powerful workspace tools that will help your teams to organize tasks. When creating tasks, you’ll be able to view them in timelines, boards, and lists.
You’re also allowed to automate various configuration options, including assigning tasks and defining deadlines.
And there’s more. Asana lets you create AI-based collaboration forms so your colleagues can submit their requests for work for real-time collaboration.
Mark all the tasks for approval so everyone in your team knows what task is pending approval.
Just like Confluence, Asana has plenty of integrations that enhance its collaboration features. Tools like Google Docs, G Suite, and Slack are also integrated for more productivity.
It’s easy to create workflows and automate them and increase transparency. This will also ensure high client onboarding, document creation, website creation, and company knowledge base.
Key Features of Asana
- Mark tasks for approval
- Plenty of integrations
- Create workflows
- Automated configurations
- AI-based collaboration
- Collaboration features
Asana has excellent pricing options. It is also more user-friendly than Confluence.
Slack is another widely-used team collaboration platform. You can use Slack as a file sharing, email, and notes solution.
Slack allows you to create channels and include your project teams to have one meeting point for conversations, document and file sharing, commenting, and collaborating.
Its advantage over Confluence is that you can also use it for chatting, messaging, and calling. It has millions of addons and advanced security features that make you feel secure.
Slack also boasts excellent search tools, plenty of features, an interactive user experience, and a broad customer base.
Key Features of Slack
- File sharing solutions
- Team collaboration
- Create channels for team collaboration
- Real-time communication through chats, messaging, calls, and more
- Thousands of add-ons and integrations
- Advanced security features
- Search tools
- Upscale user experience
While Confluence is a project management platform, Slack is more of a ‘group chat and notifications’ tool.
Bit.ai is a new-generation document collaboration platform for effective document creation, sharing, tracking, and management. Bit.ai boasts of more than 70 app integrations – an excellent Confluence alternative to have.
Bit.ai lets you host your wiki, share, and edit company information including checklists, training documents, company policies, how-to guides, and other workplace documents.
Once you have the info you want to share, you can tag your co-workers and collaborate in real time. The chat functionality makes it easier to discuss and follow up on projects with your teams. Bit.ai is a web-based app primarily.
Key Features of Bit.ai
- Intuitive interface
- Intelligent document editor
- Create Wiki pages
- Branding options
- Digital content management
- Real-time collaboration
- 70+ integrations
- Document tracking
Bit.ai offers a free plan and three more paid plans that are pretty friendly on the pocket. It also comes with pre-designed templates for building lists and making notes. Confluence doesn’t.
Choosing the best collaboration and management tool to replace Confluence is no easy task. Especially when there are so many open source, free & paid alternatives to Confluence in the market, each of these tools has its enticing benefits and drawbacks.
It all boils to your needs.
If budget isn’t an issue, go for a heavily customizable platform like Wiki.js, which is open-source Confluence alternative and feature-laden. Or do you need a one window, self-hosted management system like Bitrix 24? There is no single Confluence alternative that will fulfil all your and your team’s specific needs on this list.
So take your time, go through this list, and make your choice.
Tom loves to write on technology, e-commerce & internet marketing. I started my first e-commerce company in college, designing and selling t-shirts for my campus bar crawl using print-on-demand. Having successfully established multiple 6 & 7-figure e-commerce businesses (in women’s fashion and hiking gear), I think I can share a tip or 2 to help you succeed.