SharePoint, Microsoft’s web-based collaborative platform, is an increasingly popular tool for developing intranet sites. This platform provides a single place for employees to access company information, share knowledge, and work together on projects.
Numerous intranet sites across industries have leveraged SharePoint’s capabilities to create modern intranet solutions. These solutions are intuitive, visually appealing, and customized to their unique needs.
In this guide, I will explore what SharePoint is, and how it works. I will also share a few SharePoint intranet examples.
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SharePoint is a collaboration and communication tool designed by Microsoft that lets you create websites. It serves as a secure database for sharing, storing, accessing, or organizing information on any device.
This software has been around since 2001 and has taken many shapes and undergone multiple updates since then. Today, SharePoint is the world’s most widely-used base technology for intranets.
SharePoint intranet is an organization’s private or internal network that enables employees to collaborate, communicate, manage documents, and perform various other corporate activities precisely and securely.
Your company’s intranet helps spark employee engagement, multi-level collaborations, and community. It boosts productivity and belief in the organization’s culture and policies.
It can’t just be another workplace platform. The intranet must reflect the company’s personality, purpose, and values. It has to make internal communication effective, improve processes, organize assets, and support your employees’ work.
Most intranet solutions just don’t cut it, which is why most companies choose SharePoint intranet when developing corporate portals.
SharePoint intranet can suit your particular needs, no matter what type of business you’re engaged in.
So why is SharePoint intranet so beloved, and what do you stand to gain from using it?
Wide range of features
SharePoint has much to offer regarding functionality, such as asset libraries, task management, communication pages, security and information management, file storage, and document management.
It can provide all the information employees need daily at their fingertips, so they don’t have to search for it. This will save time, keep them informed, and enable them complete tasks better and faster.
Integration with other platforms and tools
SharePoint can easily be integrated with the Office 365 suite, other Microsoft tools, and existing business systems like CRM, Sales, and ERP platforms.
Customization, flexibility, and scalability
SharePoint can be customized to fit your company’s workflow. It can easily be tweaked as your company grows, restructures, and its priorities change.
If you want to elevate the SharePoint experience, consider exploring our curated list of the “22 Best SharePoint Site Templates“. This comprehensive compilation will introduce you to various customizable SharePoint templates that can enhance your site’s usability and aesthetics. Click here to discover more.
Improved work and project collaboration
Different people or teams working on the same project can effectively collaborate and communicate in real-time.
Efficient document sharing and management
SharePoint’s robust document library makes it super easy for team members to distribute, store, manage, search, and locate knowledge assets.
Content targeting and personalization support
You can target content at specific employees based on their location, department, function, or seniority. This means that each employee will be getting relevant and useful information rather than being overwhelmed by topics that don’t concern or interest them.
If you’re considering implementing SharePoint for your organization, don’t miss our comprehensive guide on how to use SharePoint. This tutorial will walk you through the process, ensuring a smooth transition to a more organized and efficient digital workplace.
It can be hard to design a modern SharePoint intranet site from scratch. You might not know what kind of features to include, what the layout should look like, or how many functionalities to cram into it.
Therefore, we have created a list of the best SharePoint intranet site examples, whether you’re planning to build your own SharePoint site or simply looking for inspiration.
Here are some outstanding, informative, and eye-catching SharePoint intranet examples that you can use for inspiration:
VELUX Group is a Danish manufacturing company specializing in roof windows, modular skylights, and flat roof skylights. It also produces and sells a host of other accessories like roller shutters, blinds, and smart home systems.
The company currently operates in more than 40 countries with 11,500 employees so having a fantastic intranet isn’t just an option—it’s necessary. VELUX digital workplace is another excellent SharePoint intranet site example worth discussing.
It has all the usual trappings of an intranet project, like a search feature, edit button, process flows, and company-specific tools. However, its other functions are designed around the company’s culture, processes, and goals.
Employees can visit a product page to learn about VELUX’s different offerings and pages dedicated to sales, logistics, installation, ordering, and after-sales.
Also, there’s a VMS Academy where staff members can get to know how the company operates and find useful information that could help them perform their respective tasks to the best of their ability.
The location and people tabs are there to provide specific information about VELUX’s employees and company branches.
Duke Energy chose to align its SharePoint intranet with the goal of creating a positive employee experience across the organization.
The intranet uses extensive custom layouts to give employees access to more than 100 sites and subsites. At the same time, it maintains a simple, stylish, and uncluttered appearance.
The intranet homepage is not crowded with corporate news. Instead, Duke Energy prominently highlights employee milestones, human interest stories, and peer recognition.
The intranet site has special tabs for HR, tools and resources, news, internal communities, training, travel, personal information, paycheck, and job opportunities.
At the bottom of the page, users find details like the weather report and the company’s stock market share price.
In the video below, Duke Energy’s Portal Team discusses Microsoft’s Classic Experience, on-going content management processes and governance, and lessons learned. You’ll also see a demo of the SharePoint Intranet site & how the team used SharePoint Framework to create a branded and unique employee experience.
This reimagination of Brisbane’s Catholic Education intranet won the organization an award at Step Two 2020 Intranet and Digital Workplace Showcase.
It’s a shining intranet example of how you can create compelling SharePoint site designs that align with the company’s mission and needs.
With Spire, the organization can ensure its employees across different locations and schools feel like they belong to a community while boosting education efforts.
The site has a personalized dashboard for each employee that contains their professional information—job position, where they work, phone number, employee number, etc.
It also displays the accreditations they’ve acquired and the career courses they’ve taken so far. A section also shows the number of leave days an employee has accrued.
Other functionalities built into the intranet website include news and events, policies and procedures, learning and teaching, employee center tabs, and a services and support page.
Employees can easily navigate to these pages to find relevant information. There’s also a handy search bar at the top of the screen to help people locate desired info swiftly. Click here to learn more about this Intranet case study.
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Although the interface of this SharePoint intranet example isn’t a knockout in the looks department, it still gets most things right. It serves as a one-stop hub for everything human resources.
Employees can browse corporate holidays or the company’s financial status to see how much each division brings in. They can view the growth and direction of the company’s products and services and information related to various employee benefits.
They can use the search feature to easily browse the site and find the insights they’re looking for. At the top of the page are sections covering the organization’s missions and employee orientation for onboarding new hires.
Employees can share new content about HR policy changes or general company news with the edit button. Employees can also apply for paid time off, locate HR documents, discover career development opportunities, raise HR requests, and more right on the site.
This SharePoint intranet makes HR processes more efficient by automating these tasks and providing a self-service option.
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This SharePoint intranet example from Klarinet Solutions puts the focus on the individual first and foremost. It serves as a personal journal, planner, news source, and tool center, which is great especially if you have a large organization.
It’s easy for people to start feeling like cogs in the wheel and losing a sense of how their contributions matter in the overall scheme of the company.
This modern SharePoint intranet website tries to sidestep this potential issue by creating personalized home pages that give employees their own space while enabling them to engage with the rest of the organization.
The design is tailored to suit the specific individual’s preferences work process, and provide them with relevant information. You can see what meetings, tasks, and events you have lined up for the day.
Other additional tools this intranet offers include an employee area, news tab, blog, social media updates, recent activity, and a search function. Users can also find a department or location-specific information by clicking on the respective tabs.
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The world-renowned banking and financial services provider recently redesigned its intranet using SharePoint. It adopted a site architecture focusing on a specific business line or microservice.
As you can see, this particular site is tailored for the marketing branch of the business. It has drop-down menus at the top of the page that employees can use to explore all things career, company, services and support, pay and benefits, management, and marketing-related.
Users can search for people in the company by name or profile information or browse through internal and external sites for information.
The news and press section keeps employees up-to-date on all important Wells Fargo news and press mentions. Another interesting feature is the widget that displays time-relevant events, tasks, and communications that an employee needs to attend to.
This microservices approach is a great way to reduce load times for your site, increase accessibility, enable easier platform management. and build a convenient SharePoint online workplace experience for your organization.
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Designed by ScienceSoft for an international real estate firm, this qualifies as the best SharePoint intranet site example.
The site houses company news, a calendar, a code of practice, a directory, links to important corporate resources, events and reminders, and more.
Dashboards showcase each employee’s tasks and schedule alongside project management areas to support their activities. This way, staff members can effectively manage their respective projects, tasks, and activities and collaborate better with their colleagues.
This intranet site uses a tile structure, and each tile takes users to various company departments, resources, tools, and systems. It’s also responsive and user-friendly, so it can easily be accessed on any device, be it mobile, desktop, or tablet.
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This awesome SharePoint intranet design was created for the transportation company American Fast Freight Inc. As you can see, nothing is out of place on this site.
The layout is clear, clean, and without clutter. Everything is explained in simple, straightforward terms, and the interface is designed to be easy to navigate by anyone. You don’t have to guess what pages to visit to find the information you want because everything is clearly labeled.
This SharePoint site uses buttons and images to describe pages, reducing the need for text. One glance at the icons tells you what you can expect to see behind a page.
Each aspect of the business has a dedicated section, which you can easily click on to access relevant information relating to policies and procedures. On the right side of the page, there’s a space for adding new policy updates.
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This award-winning SharePoint intranet site for the telecommunications and cable television company, Cox Communications, is everything a digital workplace platform should aspire to be and more.
It focuses on employee experience and ensures that workers feel recognized and involved while being part of the whole organization.
The intranet has interesting features like mobile optimization, collaboration, and an analytics dashboard that helps content owners measure user engagement.
It also has a personalization feature, search tools, and specialized tabs for news, resources, communities, and company-wide information.
The HR dashboard is integrated with PeopleSoft, making it easier and faster for employees to perform HR-related tasks like raising requests for paid time off. Click to learn more about this case-study.
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Seeing as this global engineering and consulting firm employs over 16,000 workers, Ramboll’s focus with their site was to create a digital workspace that embraces a united company culture.
The intranet features a personalized intranet network with an onboarding portal, search function, project portal, sales funnel, task-based navigation style, and more.
On the SharePoint intranet homepage, you’ll find menus covering Ramboll’s corporate strategy, fundamentals, positioning, and what it means to be a part of the organization.
The company’s HR, finance, and other core systems have been integrated into the intranet to make processes highly efficient and support daily work.
Regardless of which branch of the company they’re working in, every employee has a single reference point for Ramboll’s beliefs, goals, story, and other relevant facts about their organization.
Users can view learning materials, discuss at department site levels, or interact and collaborate with their colleagues one-on-one.
Despite being a complex global workplace platform, Ramboll’s intranet is intuitive and easy on the eyes.
Another SharePoint intranet site example that you can emulate is this award-winning workplace platform for the global resources company, BHP.
The company has over 80,000 employees and contractors dispersed across various countries on its staff sheet. As a result, BHP needed to have a global intranet, so it built a new one to that effect using SharePoint Online.
The intranet’s interface is minimalist, attractive, and very well-designed. It features several interesting customized functions like the world clock that lets users know the time in different locations.
Also, it includes customized search, Yammer, and Microsoft Teams integration, aggregates notifications, SAP integration, document center, personalization, a people finder tool, and more.
There’s an area for general information about the company like the BHP charter, leadership forum, strategy, priorities, news, and updates. Users also have personal tabs where they can view their work and reports.
The modern intranet links important company resources and tools like organizational charts, compliance approval workflow, employee assistance, travel portal, and app finder.
This will all lead to increased time savings, reduced risk, improved internal communication, and enhanced document management.
ContentFormula built this attractive SharePoint intranet for the international financial services company Legal & General.
Since the company has a busy workforce with vast information needs, a diverse service portfolio, and a complicated internal structure, the goal was to provide a workplace platform that saves employees time and supports their daily work.
The modern intranet features a “How Do I” library and extensive evergreen content that employees can reference to find important information related to tasks, company procedures, or anything they need help with.
There’s a dashboard for necessary info and links that users might need to get their work done and registries of workspaces, systems, and enterprise apps that are a single click away.
The intranet has tabs for news and events, various company locations, and what it’s like working at Legal & General. An expansive area of the intranet homepage highlights staff stories and other relevant information that all employees should pay attention to.
One brilliant example of a modern intranet is this HR-focused workplace platform. A construction company constructed this intranet to simplify procedures, boost worker involvement, and enhance document storage and control.
The intranet homepage displays company news and announcements based on the individual’s location.
It also contains links to vital information on the site. Employees can easily access various departments to view corporate policies, recruitment details, insurance plans and forms, payroll data, and employee handbooks.
They can even order quickly by browsing the lunch menu and selecting what they want to eat. Dashboards are dedicated to discount clubs, work anniversaries and birthdays, and a calendar showcasing upcoming corporate events and holidays.
Users can search for employees by position, name, availability, and hire date using the staff directory. They can also view relevant information about past and research projects they’ve been involved in.
In addition, the intranet is integrated with social media, specifically Instagram, Facebook, and LinkedIn. This way, employees can share ideas or updates directly to their company socials from within the intranet.
Entain Group is one of the world’s largest gaming and sports betting companies. It has a 24,000-strong workforce scattered across 20 offices and five continents.
In 2020, GVC Holdings rebranded as Entain Group, aiming to be the global leader in gaming entertainment and sports betting.
Entain Group developed a new intranet as a part of its efforts to achieve its goal and embrace a new brand identity.
The new digital workplace is designed to facilitate seamless company-wide internal communication and boost productivity. By prioritizing teams, communities, and company culture, the intranet increases engagement and helps employees feel like they belong in the organization.
Users can enjoy access to a wider digital workplace that extends beyond their division or location. The intranet serves as their personalized gateway to essential operational content, apps, systems, and internal communications.
The Yammer integration adds a wonderful and important social component to the intranet that encourages workers to connect and interact with one another. The Microsoft Teams integration comes in handy for group collaborations and closed projects.
The final entry on this list of best SharePoint site examples is this custom digital workplace designed and built by ScienceSoft for the organization that provides loans to small businesses all over the U.S.
One of the main issues this intranet was constructed to address is security. It accomplished this by creating a hierarchy of users with varying access rights. This way, sensitive information is shared on a need-to-know basis, and the company’s data is better protected.
All company website links are on the SharePoint intranet homepage, along with useful links to workplace tools, systems, directories, and information.
There’s an area for announcements and news, a calendar showing upcoming events and important dates, and a widget for the company’s stock price.
Users can also find information about various departments such as legal, HR, sales, IT, finance, operations, executives, and more by clicking on the respective tabs. This example can be used as an inspiration for a department site.
These Microsoft SharePoint intranet examples show there’s a lot that you can do with your corporate workplace platform.
The most important thing is to keep your business needs and employee preferences or work habits in mind as you construct your own intranet solution.
Tom loves to write on technology, e-commerce & internet marketing. I started my first e-commerce company in college, designing and selling t-shirts for my campus bar crawl using print-on-demand. Having successfully established multiple 6 & 7-figure e-commerce businesses (in women’s fashion and hiking gear), I think I can share a tip or 2 to help you succeed.